PRIVACY POLICY (V2 — FINAL)

Effective Date: March 18, 2026
Company: MiltmonNDT
Platform: ClauseBot, WeldTrack™, MiltmonNDT Academy, and related services (“Platform”)

1. Introduction

MiltmonNDT (“we,” “our,” or “us”) is committed to protecting your privacy and ensuring transparency in how your information is handled.

This Privacy Policy explains how we collect, use, process, and safeguard your information when you use our Platform.

2. Data Controller

MiltmonNDT acts as the Data Controller for personal data collected through the Platform.

We determine:

• what data is collected

• how it is used

• how it is stored and protected

3. Information We Collect

a. Personal Information

• Name

• Email address

• Account credentials

b. Usage Data

• interactions with ClauseBot

• training progress and course activity

• device, browser, IP address, and session data

c. Payment Information

• processed securely via third-party providers (e.g., Stripe)

• we do not store full payment card details

4. How We Use Your Information

We use your data to:

• provide and operate the Platform

• generate AI-assisted responses (ClauseBot)

• deliver training and track progress

• process transactions

• communicate updates, support, and system notices

• monitor performance, security, and reliability

5. AI Data Usage

ClauseBot processes user inputs to:

• generate responses

• improve system functionality and performance

⚠️ AI-generated content:

• may be incomplete, inaccurate, or outdated

• must be independently verified

6. 🔒 AI Training Data Guarantee

MiltmonNDT does not intentionally use sensitive or proprietary user-submitted data to train generalized AI models.

• proprietary data remains the property of the user

• data is not used for external or generalized model training

• any future use requires explicit, opt-in consent

7. ⚠️ Proprietary Data Warning

Users should not submit sensitive or proprietary information, including:

• Welding Procedure Specifications (WPS)

• Procedure Qualification Records (PQRs)

• confidential fabrication processes

• project-specific or client-sensitive data

The Platform is not intended to function as a secure repository for such materials.

8. Data Retention

We retain personal data only as long as necessary to:

• provide services

• comply with legal obligations

• resolve disputes

• enforce agreements

Data is:

• securely deleted

• or anonymized

when no longer required.

Automated lifecycle policies may be used to enforce retention limits.

9. Sharing of Information

We do not sell your personal data.

We may share data with trusted third parties, including:

• Stripe (payments)

• Vercel / AWS (hosting)

• Supabase / Firebase (data infrastructure)

• analytics and monitoring tools

These providers are required to handle data securely.

10. Data Security

We implement reasonable administrative, technical, and organizational safeguards.

However:

• no system is completely secure

• use of the Platform is at your own risk

11. Your Rights (CCPA / GDPR)

Depending on your location, you may have the right to:

• access your personal data

• request correction

• request deletion

• opt out of communications

Response Commitment:

We aim to respond to valid requests within 72 hours.

12. Cookies & Tracking

We may use cookies and similar technologies to:

• improve user experience

• analyze usage

• enhance platform performance

You may control cookies through your browser settings.

13. Third-Party Services

The Platform integrates with third-party providers, including:

• Stripe

• Vercel / AWS

• Supabase / Firebase

Use of these services is governed by their respective privacy policies.

14. Children’s Privacy

The Platform is not intended for individuals under 18.

We do not knowingly collect personal data from minors.

15. Changes to This Policy

We may update this Privacy Policy at any time.

Updates will:

• be posted on this page

• take effect upon publication

Continued use of the Platform constitutes acceptance of updates.

16. Contact Information

For privacy-related inquiries:

📧 info@miltmonndt.com

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